Chief of Staff (Founder Operations Lead)

About the role

We are looking for a Founder Operations Lead who will act as a Chief of Staff, supporting the CEO and founding team to accelerate execution, keep workflows organized, and ensure critical deadlines are met. This high‑trust position blends the responsibilities of an executive assistant with strategic operational oversight in a fast‑moving startup environment.

Key responsibilities

• Manage recurring company operations, deadlines, follow‑ups and administrative workflows.
• Coordinate bookkeeping, accounting setup, tax paperwork, payroll, vendor contracts and document signatures.
• Track contractor, vendor and service‑provider processes, summarize open issues and drive them to completion.
• Set up and maintain lightweight systems for CRM, pipeline tracking, demo scheduling and customer notes.
• Surface relevant deadlines and opportunities such as conferences, recruiting events, grant windows and speaking engagements.
• Organize company events, investor meetings, customer visits and other high‑leverage touchpoints.
• Support recruiting logistics including job postings, candidate tracking and interview scheduling.
• Prepare investor updates, data‑room materials and board documentation.
• Lead small improvement projects like website updates, CRM clean‑up and recruiting collateral.
• Build trackers, templates and checklists that increase clarity without adding bureaucracy.

Required profile

• 2–6+ years of experience in startup operations, founder support, Chief of Staff or similar high‑context generalist roles.
• Proven ability to work independently, anticipate needs and create structure from scratch.
• Extremely organized, reliable and discreet with experience handling sensitive information.
• Strong written and verbal communication skills for drafting emails, summaries and investor updates.

Required skills

• Advanced proficiency with spreadsheets.
• Experience using CRM platforms.
• Calendar management tools.
• Document organization and version‑control systems.
• Task tracking and lightweight project‑management tools.