Convention Attendance Coordinator

About the role

The Convention Attendance Coordinator supports attendee logistics for Medtronic’s Americas convention program, handling registration, hotel blocks, communications, and post‑event follow‑up from Bogotá.

Key responsibilities

• Coordinate employee registration, badge activities, and payment documentation for assigned conventions.
• Maintain attendee information, hotel confirmations, and support hotel‑room‑block administration.
• Prepare and send clear attendee communications, reminders, and instructions.
• Partner with planners, business‑unit teams, and vendors to track deadlines, actions, and changes.
• Support lead‑retrieval readiness and route post‑convention lead data to appropriate teams.
• Maintain organized records, reconciliation, reporting, and post‑convention closeout.

Required profile

• Bachelor's degree.
• At least 1 year of experience in event coordination, convention operations, registration, hotel or travel administration, or similar.
• Fluent English and confidence working with employees, vendors, and partners across time zones.

Required skills

• Proficiency with Microsoft Office suite (Outlook, Excel, PowerPoint, Teams).
• Experience with Cvent (advantageous).