Executive Assistant – Finance & Operations (Remote)

About the role

We are seeking a proactive Executive Assistant to support the founder of a fast‑growing home‑services company. The role focuses on streamlining invoicing, collections and daily administrative tasks while providing remote phone coverage and website coordination.

Key responsibilities

• Follow up on past‑due invoices, track aging accounts receivable and collect missing client documentation (W‑9, 1099, etc.).
• Provide phone coverage, handle customer service inquiries and assist with dispatch scheduling for field technicians.
• Process incoming web forms, lead inquiries and general email correspondence.
• Liaise with the website developer to implement updates, tweaks and changes.
• Perform general administrative duties to free up the business owner’s time.

Required profile

• Flawless near‑native English speaking ability, comfortable speaking with American clients.
• Assertive and professional communication, especially for outbound collections calls.
• Fast learner who can navigate multiple software platforms, scheduling tools and CRM systems.

Required skills

• Facebook (social media platform) proficiency.

What we offer

• Full‑time remote position with flexible Monday‑Friday schedule (8 am‑5 pm EST).
• Competitive monthly salary of $2,000‑$2,500 USD.