Executive Assistant

About the role

This Executive Assistant supports senior executives and their US-based clients across a wide range of administrative tasks, working full-time and exclusively for one client. The role suits a proactive, highly organized and detail-oriented person with strong communication skills. At least 2 years of experience in this area is required.

Key responsibilities

• Manage calendars, appointments and meetings across multiple stakeholders and time zones, and handle executive inboxes and communications
• Coordinate meetings from preparation through follow-up, including agendas, notes and action items
• Prepare and maintain documents, reports, presentations, spreadsheets, databases, CRM records and digital filing systems
• Research, summarize and recommend on business matters, and coordinate travel, events and appointments
• Track expenses, budgets, invoices, subscriptions and reimbursements when required
• Communicate professionally with clients, vendors, partners and employees
• Support special projects, and coordinate and oversee junior administrative staff or contractors when applicable
• Identify process improvements, create SOPs, templates and checklists, and use AI and emerging technologies to boost productivity

Required profile

• At least 2 years of experience as an executive assistant; Real Estate experience is a plus
• Fluent English, written and verbal (C1 level or higher)
• College degree in General Administration, Communications, Psychology, Sociology or a related field
• Self-motivated, able to work independently and adapt to change

Required skills

• Strong proficiency with Microsoft Office and Google Workspace
• Organizational, multitasking and time-management skills

The schedule is full-time, 40 hours per week Monday to Friday, with a daily 1-hour lunch break, depending on the client's location.