Executive Assistant – Logistics & Operations (Remote)

About the role

Viva is looking for a proactive Executive Assistant to support a fast‑moving startup executive. You will keep the executive’s day running smoothly while also improving operational workflows across the organization. This fully remote position serves Latin America and offers a clear path for growth.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Streamline internal processes, create SOPs, and maintain documentation.
• Analyze data, generate reports, and support project delivery.
• Facilitate cross‑team communication and ensure timely follow‑up on action items.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting or Executive Coordinator.
• Strong written and spoken English (C1 level).
• Proven ability to work independently in a remote‑first environment.
• Comfortable with a minimum two‑year tenure in a previous role.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI‑enhanced productivity tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work for life.
• Four‑week paid training and clear career paths to Senior EA, CSM, or Chief of Staff.