Executive Assistant / Operations Coordinator (Remote, Colombia)

About the role

We are seeking a bilingual Executive Assistant who will also serve as an Operations Coordinator for a U.S.-owned enterprise delivering critical telecommunications infrastructure across Colombia. Working remotely from anywhere in Colombia, you will act as the trusted link between the owner and field crews, ensuring smooth daily operations and clear communication.

Key responsibilities

• Serve as the primary point of contact between the owner and field personnel, maintaining clear and timely communication.
• Coordinate travel, flights, lodging, and logistics for remote field crews, especially during moving days.
• Draft professional correspondence, operational updates, and routine reports in fluent English.
• Handle occasional handwritten letters and documents, including submissions to government offices.
• Support day‑to‑day operations across multiple connected business entities, following established protocols.
• Process emergency accounts payable/receivable (e.g., fuel or parts) using a tracked payment method.
• Maintain accurate administrative records in the company’s digital management system.

Required profile

• Fully fluent in spoken and written English and Spanish.
• Resident of Colombia and able to pass a Colombian background check.
• Strong written communication and professional drafting abilities.
• Excellent attention to detail and independent problem‑solving skills.
• Previous experience in administrative, logistical, or operations support roles.
• Comfortable working remotely full‑time in a fast‑paced, high‑accountability environment.
• Willingness to attend one in‑person meeting at a project site in Colombia (travel covered).

Required skills

What we offer

• Direct training and mentorship from the owner.
• High‑trust, small‑team environment with significant responsibility.
• Fully remote work with flexible schedule aligned to Colombia business hours.
• Travel coverage for the required on‑site meeting.