Executive Assistant (Remote, Full‑Time)

About the role

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support two senior executives. Working remotely during U.S. business hours, you will own executive inboxes, calendars, communications, and day‑to‑day coordination, allowing leadership to focus on strategic priorities.

Key responsibilities

• Manage and prioritize executive email inboxes using Microsoft Outlook, drafting professional responses as needed.
• Own multi‑time‑zone calendars, schedule and coordinate Zoom and Microsoft Teams meetings, and protect executive time.
• Provide phone‑based support during U.S. Central business hours, capturing notes and converting verbal instructions into actionable tasks.
• Arrange domestic and international travel, prepare agendas, presentations, reports, and maintain organized digital files.
• Communicate professionally with clients, vendors, and partners, acting as the primary point of contact on behalf of leadership.
• Maintain and update records in Salesforce CRM, track projects, deadlines, and executive priorities.

Required profile

• Excellent communicator with strong attention to detail.
• Highly organized, independent, and responsive.
• Able to handle confidential information with complete discretion.
• Comfortable representing leadership in interactions with internal and external stakeholders.

Required skills

• Microsoft Outlook
• Zoom
• Microsoft Teams
• Salesforce CRM