Executive Assistant (Remote, Latin America)

About the role

Viva is seeking a proactive Executive Assistant to support a senior executive in a fast‑growing startup environment. This fully remote position serves multiple Latin American countries and offers a clear path for professional growth.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate projects and facilitate internal communication across teams.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Demonstrated tenure of at least 2 years in a previous role.
• Comfortable using Google Workspace, Slack, and Notion.
• Enthusiastic about AI tools and proactive by nature.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Five‑week paid training and clear career paths (Senior EA, CSM, Chief of Staff).
• Positive workplace culture with a 4.7/5 Glassdoor rating.