Executive Assistant (Remote, Part‑time)

About the role

Scale.jobs is looking for a highly organized Executive Assistant to support U.S. job‑seeker clients remotely from Colombia. This part‑time, flexible‑hours position involves preparing and submitting applications, researching opportunities, and maintaining accurate records while handling confidential information.

Key responsibilities

• Prepare and submit job applications on behalf of assigned clients following company policies and client instructions.
• Research employers, job postings, and position requirements to tailor applications accurately.
• Communicate with clients to collect, verify, and organize necessary information.
• Maintain up‑to‑date records of application activity in internal systems.
• Provide professional updates to clients regarding application status.
• Handle confidential and personal data in compliance with privacy policies.
• Meet quality, productivity, and turnaround‑time targets.
• Collaborate with team members and participate in onboarding, training, and process‑improvement initiatives.

Required profile

• 0–6 months of professional experience; recent graduates are encouraged to apply.
• Strong written and verbal English communication skills.
• Excellent attention to detail and commitment to accuracy.
• Organizational, analytical, and time‑management abilities.
• Ability to prioritize multiple tasks in a fast‑paced remote environment.
• Reliable internet connection and a dedicated workspace.

Required skills

• Proficiency with web browsers and online research tools.
• Familiarity with standard productivity software (e.g., word processors, spreadsheets).

What we offer

• 100 % remote, part‑time role with flexible working hours.
• Structured onboarding and comprehensive training.
• Exposure to U.S. recruitment and employment processes.
• Collaborative, inclusive, performance‑driven team environment.