Executive Assistant - Sales Operations

About the role

The Vice President Executive Assistant – Sales Operations is a strategic partner who provides high‑level support to the VP while driving commercial efficiency through sales reporting, data analysis, and operational coordination. This remote position blends executive assistance with business intelligence to ensure accurate decision‑making and seamless interaction with customers, distributors, and internal teams.

Key responsibilities

• Manage the VP’s calendar, meetings, appointments, and daily priorities.
• Coordinate domestic and international travel, including flights, hotels, transportation, visas and detailed itineraries.
• Prepare agendas, presentations, reports, meeting minutes and follow‑up action plans.
• Screen communications and prioritize requests requiring executive attention.
• Organise meetings with customers, distributors, executives and strategic partners.
• Prepare daily, weekly and monthly sales reports and analyse performance by customer, territory, distributor, product line and sales representative.
• Develop dashboards and KPI reports to support executive decision‑making.
• Monitor sales trends, forecasting accuracy, inventory movement and commercial performance.
• Identify opportunities, risks and improvement areas using sales data.
• Serve as a key point of contact for strategic customers and distributors, tracking requests, contracts and follow‑up activities.
• Coordinate communication between Sales, Marketing, Operations, Finance and Customer Service.
• Support commercial projects, cross‑functional meetings and ensure timely completion of executive priorities.

Required profile

• Bachelor’s degree in Business Administration, Industrial Engineering, Economics, Marketing, Finance, International Business or a related field (mandatory).
• At least 3 years of experience as an executive assistant or in a comparable business‑analysis role.

Required skills