Executive Assistant to CEO (Remote)

About the role

We are looking for an experienced Executive Assistant to support the CEO of a fast‑growing digital marketing and web development agency. The role is fully remote and ideal for a proactive, detail‑oriented professional who thrives in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, appointments and travel arrangements.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Prepare reports, presentations, meeting agendas and follow‑up action items.
• Coordinate projects across teams, track progress and ensure deadlines are met.
• Handle inbox management, prioritize emails and draft responses.
• Lead internal meetings, document action items and ensure completion.
• Create and maintain SOPs, workflows and internal documentation.
• Identify operational inefficiencies and implement improvements.
• Support hiring, onboarding and coordination across time zones.
• Perform ad‑hoc administrative tasks to free the CEO from day‑to‑day operations.

Required profile

• 3+ years of experience as an Executive Assistant supporting senior leadership or a CEO.
• Background in a digital marketing or web development agency.
• Strong project coordination and organizational abilities.
• Excellent written and verbal communication skills.
• Highly proactive, detail‑oriented and able to work independently in a remote setting.
• US work experience is required.

Required skills

• ClickUp
• Asana
• Monday.com
• Notion
• Google Workspace