Executive Personal Assistant to Director of New Business Development

About the role

We are looking for a highly organized Executive Personal Assistant to support the Director of New Business Development. This remote position serves a global supplier of premium food ingredients, helping keep daily operations smooth and strategic initiatives on track.

Key responsibilities

• Manage the Director’s calendar, appointments, and daily priorities.
• Screen, prioritize, and respond to emails, calls, and correspondence while maintaining confidentiality.
• Prepare, edit, and format documents, reports, presentations, and spreadsheets.
• Coordinate domestic and international travel, accommodations, and itineraries.
• Schedule meetings with customers, suppliers, and strategic partners.
• Track project timelines, action items, and follow‑ups.
• Monitor pending orders, customer communications, and business development activities.
• Enter sales and purchase orders accurately.
• Maintain organized CRM records, digital filing systems, and business databases.
• Conduct research for business opportunities and support trade‑show planning.

Required profile

• Bachelor’s degree or equivalent experience.
• Proven experience in executive or administrative support.
• Exceptional judgment, discretion, and ability to handle confidential information.
• Strong multitasking skills and attention to detail.
• Ability to work independently in a fast‑paced environment.

Required skills

What we offer

• Full‑time remote work with a flexible schedule (Monday‑Friday, 8:30 AM‑5:30 PM EST).
• Competitive monthly compensation ranging from $1,500 to $2,000 USD.
• Opportunity to work with a long‑standing family‑owned company in the food ingredients sector.