Executive Virtual Personal Assistant (Remote, Part‑Time)

About the role

We are seeking a proactive Executive Virtual Personal Assistant to support four principals across three innovative companies—a law firm, a SaaS provider, and an AI startup. This part‑time, on‑call position works remotely within core Pacific‑time hours and offers flexibility for occasional out‑of‑hours tasks.

Key responsibilities

• Schedule and manage medical, dental, and personal appointments for all principals.
• Arrange restaurant reservations and handle dining logistics.
• Plan and book travel, including flights, hotels, ground transport, and full itineraries.
• Coordinate end‑to‑end logistics for 3–4 annual tradeshows (venue booking, booth setup, shipping, badges, etc.).
• Conduct research projects such as vendor comparisons, market pricing, background checks, and ad‑hoc deep dives.
• Perform general virtual assistant duties: vendor coordination, online purchases, follow‑ups, and miscellaneous projects.

Required profile

• Native‑level fluency in English (spoken and written).
• Comfortable using large language model tools (Claude, ChatGPT, or similar) for research, drafting, and summarising.
• Reliable high‑speed internet, a quiet workspace, and a smartphone for texting.
• Strong organisational, detail‑orientation, and research abilities.
• Prior experience as a virtual assistant, executive assistant, or concierge, especially with travel and multi‑vendor logistics.
• Professional discretion handling personal and business information.

Required skills

• LLM tools (Claude, ChatGPT or similar)

What we offer

• Flexible remote work from anywhere.
• Hourly compensation (rate to be discussed).
• Performance bonuses: $300 per flawless tradeshow, $300 at 6 months, $500 at 12 months, plus quarterly incentives.