Junior Administrative Assistant (Consultant)

About the role

The United Nations Human Settlements Programme (UN‑Habitat) is seeking a Junior Administrative Assistant on a consultancy basis to support the Andean Countries HUB. The consultant will work closely with the HUB Coordinator, providing day‑to‑day administrative, operational and knowledge‑management support for UN‑Habitat projects in Colombia.

Key responsibilities

• Keep the HUB Coordinator informed and obtain validation of activities throughout the consultancy.
• Identify suppliers, prepare procurement documents and support project‑related purchases.
• Provide daily administrative and operational assistance, ensuring smooth office functioning and timely follow‑up on pending actions.
• Liaise with internal teams and external counterparts to support administrative workflows and maintain communication channels.
• Assist in the preparation of presentation materials and documentation for meetings, missions and progress reports.
• Support the coordination of mission agendas, travel arrangements and other administrative services.
• Monitor administrative deadlines, contribute to the systematization of good practices and knowledge‑management activities.
• Attend virtual technical meetings, inter‑agency groups and project‑related events as required.
• Support compliance with finance and administrative processes and provide inputs for project closure.

Required profile

• High school diploma or equivalent (required); Bachelor’s degree in Business Administration, Public Administration, Management, Economics, Information Management, Social Sciences or related field (desirable).
• Six months to one year of experience in project administration, procurement or cooperation activities (required); prior UN experience is a plus.
• Proficiency in standard office software (MS Office or equivalent) and digital collaboration tools.
• Strong attention to detail, good organizational and time‑management skills, and ability to handle multiple tasks in a dynamic environment.
• Fluency in English and Spanish (required); knowledge of French or another UN official language is desirable.

Required skills

• MS Office (Word, Excel, PowerPoint) and related digital tools.