Property Management & Administrative Assistant with Buildium Experience

About the role

We are seeking a Property Management & Administrative Assistant with hands‑on Buildium experience to support a U.S.-based residential property management operation. The role requires independent work, strong organization, and high accuracy.

Key responsibilities

• Manage and update tenant, lease, property, and unit information in Buildium.
• Review tenant ledgers, balances, rent charges, payments, and resolve account discrepancies.
• Monitor rent collections and follow up on outstanding balances.
• Assist with leases, renewals, addenda, move‑ins, and move‑outs.
• Communicate with tenants regarding payments, documents, renewals, and routine inquiries.
• Maintain accurate property, tenant, and leasing records and prepare reports, trackers, notices, and administrative documents.
• Coordinate follow‑ups with tenants, management, and other team members.
• Support general property management and administrative tasks as needed.

Required profile

• 2+ years of experience in U.S. residential property management or a closely related role.
• Hands‑on experience using Buildium for property management and tenant administration.
• Excellent written and verbal English communication skills.
• Practical experience with rent collection, tenant ledgers, leasing, and delinquency follow‑up.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Comfortable working independently during U.S. business hours.

Required skills

• Buildium
• Google Workspace
• Online property management tools