Scheduling Coordinator

About the role

A Scheduling Coordinator is needed to play a key role in the day-to-day operations of the office. The position is highly organized, detail-oriented administrative support, and starts 100% on-site for the first 3 weeks; after that, employees may become eligible for a hybrid arrangement depending on attendance and performance.

Key responsibilities

• Manage incoming calls and direct them appropriately
• Schedule appointments and help applicants through the onboarding process
• Maintain and update records and databases
• Support recruitment activities and reference checks
• Assist with payroll and billing processes
• Prepare new hire and client documentation
• Handle office correspondence and supplies
• Provide professional front-desk and administrative support

Required profile

• At least 2 years of administrative or business experience
• Experience as a receptionist, front desk representative, administrative assistant, office coordinator or similar is highly preferred
• Ability to work independently and use sound judgment
• Written and spoken English

Required skills

• Strong organization and multitasking skills
• Excellent phone communication and customer service
• Basic computer and office software knowledge