Senior Administrative Assistant

About the role

The Senior Administrative Assistant provides high‑level remote support to senior leaders and cross‑functional teams within a Corporate Real Estate organization. The role ensures smooth coordination of calendars, meetings, travel, expenses, and administrative operations across multiple time zones.

Key responsibilities

• Manage and optimize complex executive and team calendars across multiple time zones.
• Coordinate virtual meetings and conference calls, handling scheduling, logistics, agendas, materials, and follow‑up.
• Support team events, offsites, virtual gatherings, and departmental meetings.
• Prepare, format, and distribute presentations, reports, agendas, and meeting materials.
• Attend meetings to capture notes, document decisions, and track action items.
• Process high‑volume expense reports using Concur, ensuring policy‑compliant submission.
• Arrange travel itineraries for multiple leaders, managing complex scheduling logistics.
• Maintain organized digital filing systems and administrative documentation.
• Serve as a professional point of contact for internal and external stakeholders.
• Collaborate with other administrative professionals for cross‑functional support.

Required profile

• 3–5+ years of administrative experience supporting multiple senior leaders.
• Fluent English (C1 level).
• Experience in real estate, private equity, professional services, or related industry preferred.
• Exceptional organizational and time‑management abilities.
• High level of professionalism, discretion, and attention to detail.

Required skills

• Advanced proficiency in Microsoft Excel.
• Strong command of Microsoft Office Suite (Outlook, Word, PowerPoint).
• Experience with expense management tools such as Concur.
• Proficiency with virtual meeting platforms (Zoom, MS Teams).
• Familiarity with design tools like Canva (a plus).
• Ability to adopt AI‑enabled productivity tools (e.g., Microsoft Copilot).