Senior Executive Assistant

About the role

We are a fast‑growing logistics company seeking a Senior Executive Assistant to support our CEO. The role is fully remote and involves managing calendars, inboxes, and multiple high‑impact projects while the CEO focuses on strategic initiatives.

Key responsibilities

• Partner with the CEO to set daily priorities and drive long‑term projects.
• Own end‑to‑end execution of tasks without intermediate check‑ins.
• Maintain and update HubSpot CRM data to ensure accuracy.
• Follow up on sales leads and keep operational workflows moving.
• Identify and automate inefficient processes using AI tools.
• Communicate on behalf of the CEO with internal teams and external partners.
• Keep the overall business organization tidy, handling unassigned tasks as needed.

Required profile

• Minimum 6 years supporting a CEO, founder, or other C‑level executive.
• Experience in a rapidly scaling environment with shifting priorities.
• Strong command of English (C1 level or higher), both written and spoken.
• Self‑starter who solves problems independently before escalating.
• Ability to work remotely, independently, and be accountable for results.

Required skills

• Hands‑on experience with HubSpot CRM.
• Familiarity with AI tools such as ChatGPT, Claude, or Gemini.