Senior Executive Assistant

About the role

We are seeking a Senior Executive Assistant to support the CEO of a fast‑growing logistics company. The role is fully remote and offers a long‑term opportunity to work directly with the CEO, driving priorities and ensuring smooth operations across the business.

Key responsibilities

• Partner with the CEO to set daily priorities and manage longer‑term projects.
• Own multiple projects simultaneously, meeting overlapping deadlines without micromanagement.
• Maintain and update the HubSpot CRM, ensuring data accuracy and usability.
• Drive sales follow‑ups and keep operational workflows moving forward.
• Identify and implement process improvements, leveraging AI tools where appropriate.
• Handle internal and external communications on the CEO’s behalf.
• Organise general business tasks and fill gaps where no clear owner exists.

Required profile

• Minimum 6 years of experience supporting a CEO, founder or other C‑level executive in a fast‑paced environment.
• Proven track record in a rapidly growing company with shifting priorities.
• Fluent English (C1 level or higher), both written and spoken.
• Highly organised, able to manage several priorities without losing detail.
• Self‑starter who resolves issues independently before escalating.

Required skills

• Hands‑on experience with HubSpot CRM.
• Familiarity with AI tools such as ChatGPT, Claude or Gemini (nice to have).

What we offer

• Full‑time remote position (Monday‑Friday, 8 AM‑5 PM MST).
• Long‑term employment with growth potential over at least three years.
• Direct collaboration with a fast‑moving CEO.