Senior Executive Assistant & Sales Operations Coordinator (Remote – LATAM)

About the role

We are seeking a seasoned Senior Executive Assistant who will partner directly with the CEO of a fast‑growing logistics company. The role is fully remote for candidates located in Colombia, Mexico or Argentina and combines high‑level executive support with sales and operations coordination.

Key responsibilities

• Collaborate with the CEO to define daily priorities and drive longer‑term projects.
• Manage multiple overlapping projects, ensuring deadlines are met without constant supervision.
• Own tasks from initiation to completion, providing status updates only when required.
• Maintain HubSpot CRM data accuracy and generate useful reports.
• Follow up on sales leads and keep operational workflows moving smoothly.
• Identify and automate inefficient processes using AI tools where possible.
• Serve as the communication hub between internal teams, external partners, and the CEO.
• Keep the overall business organization tidy, handling ad‑hoc tasks that fall outside formal assignments.

Required profile

• Minimum 6 years supporting a CEO, founder or other C‑level executive in a rapidly scaling environment.
• Proven experience with HubSpot as a primary tool.
• Strong English proficiency (C1 level or higher), both written and spoken.
• Highly organized, able to juggle several priorities without losing detail.
• Self‑starter who resolves problems independently before escalating.
• Comfortable working remotely on a Monday‑to‑Friday schedule (8 AM‑5 PM MST).

Required skills

• HubSpot CRM