Site Executive Assistant

About the role

DePuy Synthes, part of Johnson & Johnson's Orthopaedics business, is recruiting a Site Executive Assistant in Bogota, Colombia. The role provides high-level administrative and operational support to senior leaders and teams at DePuy Synthes' GBS office, managing complex schedules, communications and coordination. It is described as a highly visible role with broad exposure to leadership decision-making and cross-functional collaboration.

Key responsibilities

• Provide administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements and expense reporting.
• Prepare, edit and manage presentations, reports, correspondence and other business documents.
• Coordinate internal and external meetings, including logistics, agendas and follow-up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events and off-sites.
• Handle confidential and sensitive information with discretion.
• Act as a key coordinator for site operations, working with internal stakeholders and external partners to keep the office organized and professional.
• Identify opportunities to improve administrative processes and support operational efficiency.

Required profile

• Bachelor's degree in Business Administration, Communications or a related field is preferred; an equivalent combination of education and experience will be considered.
• 2-4 years of experience providing administrative or executive support to senior leaders.
• English proficiency is required.
• Preferred: experience supporting executives in a global or matrixed organization, familiarity with multiple time zones, experience with leadership events, town halls or off-site meetings, and exposure to healthcare, medical device or other regulated industries.
• Administrative or Executive Assistant certifications are preferred.

Required skills

• Managing complex calendars, schedules and competing priorities.
• Microsoft Office: Outlook, Word, Excel and PowerPoint.
• Discretion with confidential information.
• Excellent written and verbal communication, strong organization, attention to detail and follow-through.