Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in a fast‑growing US or Canadian startup. The role is fully remote and open to candidates based anywhere in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting logistics, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, create and maintain SOPs, and produce data‑driven reports.
• Document processes, coordinate cross‑functional projects, and ensure smooth internal communication.

Required profile

• Minimum 2 years in a leadership or supervisory role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to work independently, stay proactive, and handle multiple priorities.

Required skills

• Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive).
• Experience using Slack for team communication.
• Familiarity with Notion for documentation and project tracking.
• Comfort with AI tools and a willingness to adopt new technologies.

What we offer

• Base salary of $1,200 USD per month, up to $1,600 USD total with performance raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work for life.
• Four‑week paid training and clear career paths to Senior EA, Customer Success Manager, or Chief of Staff.