Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive at a US or Canadian startup. The position is fully remote and open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will bring your leadership experience to keep the executive’s day running smoothly and help improve internal processes.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Develop and maintain SOPs, documentation, and workflow improvements.
• Conduct data analysis, prepare reports, and coordinate cross‑functional projects.
• Facilitate internal communication and ensure seamless coordination among teams.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Proven ability to work independently and take initiative.
• Experience with remote collaboration tools and a strong interest in AI applications.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI assistants, automation platforms)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.
• Company rating 4.7/5 on Glassdoor.