Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in a fast‑growing startup. The role is fully remote and open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses and event planning.
• Coordinate meetings, prepare agendas and take minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports and support project coordination.

Required profile

• At least 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Comfortable working independently in a remote environment.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends or on‑call duties.
• Paid holidays, vacation, sick days, family care days and parental leave.
• Global health insurance and 4‑week paid training.
• Clear growth path to Senior EA, Customer Success Manager or Chief of Staff.