Executive Assistant / Operations Coordinator

About the role

We are a fast‑moving financial services firm seeking a proactive Executive Assistant and Operations Coordinator to keep our operations running smoothly. You will act as a strategic partner to leadership, managing schedules, communications, and operational workflows across multiple businesses.

Key responsibilities

• Maintain daily calendars, appointments, and reminders for senior leaders.
• Coordinate operational tasks and workflows across several business units.
• Manage email inboxes, flag important messages, and respond with professional grammar.
• Communicate with clients and external contacts regarding calendar bookings and updates.
• Oversee website and social media account updates.
• Support a team of 12+ employees, ensuring seamless operational coordination.
• Identify and resolve scheduling conflicts or operational risks independently.

Required profile

• Proven experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or Operations Support Specialist.
• Excellent written and verbal English communication with strong grammar and email etiquette.
• Self‑starter mindset with high accountability and the ability to work independently.
• Strong organizational, multitasking, and critical‑thinking abilities.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Office Suite