Facilities Assistant – Inclusive Workplace Support

About the role

The Administrative Assistant supports daily operations of the Facilities department, ensuring an efficient, safe, and well‑organised workplace. You will maintain accurate records, manage supplier information and provide operational support across multiple business functions.

Key responsibilities

• Maintain and update the supplier database, analyse quotations and support procurement activities.
• Handle document management, inventory control, mail handling and employee requests related to office facilities.
• Coordinate routine administrative and operational activities following established procedures.
• Escalate non‑routine issues to the Facilities Manager promptly.
• Support workspace organisation and ensure compliance with safety and organisational standards.

Required profile

• High school diploma or equivalent; technical or vocational studies in Business Administration, Office Administration, Accounting, Procurement or related fields are a plus.
• No prior work experience required – entry‑level candidates are welcome.
• Demonstrated teamwork, service orientation, accountability, integrity and adaptability.

What we offer

• Competitive salary package with referral bonus.
• Access to internal tech communities, online learning platform subscriptions and knowledge‑sharing sessions.
• Global wellbeing programme and wellbeing app access.
• Inclusion and diversity programmes, hobby clubs, interest groups and regular events.
• Opportunities to grow within a global, people‑centric technology company.