Finance & Operations Manager (Remote)

About the role

We are looking for a detail‑oriented Finance & Operations Manager to lead financial and logistical processes for a fast‑moving logistics business. The role is fully remote and combines full‑cycle accounting, payroll coordination, vendor and carrier management, and shipment auditing to ensure accuracy and efficiency.

Key responsibilities

• Review every shipment for quote and billing accuracy and dispute incorrect carrier charges.
• Prepare weekly shipment billing, invoice processing, and create/send weekly invoices.
• Perform full‑cycle Accounts Payable and Accounts Receivable functions.
• Manage QuickBooks Online, including reconciliations and transaction reviews.
• Communicate with external accountants and support quarterly tax preparation and year‑end 1099 processes.
• Manage weekly payroll using Deel, coordinating payroll across multiple U.S. states and ensuring compliance.
• Handle new employee registrations, onboarding, and background checks via Checkr.
• Maintain annual company licenses, registrations, and commercial insurance renewals.
• Process new orders, generate BOL and PRO numbers, assign carriers, and prepare shipping documentation.
• Manage vendor and carrier relationships, negotiate and dispute billing discrepancies.
• Monitor operational accuracy across shipments and logistics workflows.
• Maintain operational spreadsheets, reports, and tracking systems using Gmail, Google Docs, and Google Sheets.
• Follow, improve, and document financial and operational SOPs.

Required profile

• Minimum 5 + years of advanced QuickBooks Online experience, including reconciliations, AP/AR management, weekly invoicing, and financial tracking.
• Proven experience managing U.S. payroll across multiple states and ensuring tax compliance.
• Hands‑on experience negotiating with vendors and carriers and resolving billing disputes.
• Strong attention to detail and ability to thrive in a highly process‑driven environment.
• Excellent organizational and communication skills.

Required skills

• QuickBooks Online
• Deel payroll platform
• Checkr background‑check system
• Gmail
• Google Docs
• Google Sheets

What we offer

• Remote work
• Full‑time schedule Monday‑Friday, 11 AM‑8 PM EST
• Competitive monthly compensation of $1,500‑$1,700 USD