Purchasing, Logistics & Compliance Coordinator

About the role

We are looking for a highly organized and detail‑oriented Purchasing, Logistics & Compliance Coordinator to support our international purchasing operations, import logistics, supplier coordination, food‑safety compliance and cross‑functional processes. This remote position connects purchasing, logistics, freight coordination, sales support, operations, quality assurance and accounting teams.

Key responsibilities

• Assist with purchase order creation, tracking and documentation.
• Communicate with domestic and international suppliers regarding pricing, availability and order status.
• Maintain supplier records, contracts and product specifications.
• Support inventory planning by monitoring stock levels and supplier lead times.
• Help resolve discrepancies related to orders, invoices and shipments.
• Coordinate inbound shipments with freight forwarders, customs brokers and warehouses.
• Track shipments from origin to destination and provide status updates to internal teams.
• Prepare and organize import documentation (commercial invoices, packing lists, COAs, bills of lading).
• Assist with customs clearance processes and documentation requests.
• Maintain food‑safety and regulatory records such as supplier approvals, COAs and audit documentation.
• Support compliance with FDA, FSMA, HACCP and GFSI standards.
• Serve as primary point of contact for customers throughout the order process, handling inquiries and shipment issues.
• Handle claims, investigate operational discrepancies and maintain organized digital filing systems.

Required profile

• Analytical, proactive and comfortable working in a fast‑paced, international environment.
• Excellent communication skills with both suppliers and internal teams.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Experience coordinating logistics, imports and supplier relationships.

Required skills

• Knowledge of food‑safety regulations (FDA, FSMA, HACCP, GFSI).
• Familiarity with import documentation and customs clearance processes.
• Experience with procurement and supplier coordination.