Executive Assistant

About the role

We are looking for a full‑time Executive Assistant to support a fast‑paced executive remotely. The role combines high‑level organization, communication, and project coordination, allowing the executive to focus on strategic decisions.

Key responsibilities

• Manage the executive’s calendar across time zones, prioritize meetings and prepare agendas.
• Monitor and organize the inbox daily, flag priorities, draft replies and maintain clear communication.
• Coordinate travel logistics, including flights, accommodations and itineraries.
• Track tasks and projects using tools such as Asana, ClickUp or Notion.
• Anticipate needs, resolve issues proactively and act as the executive’s right hand.
• Conduct light research, compile notes and summarize key points for decision‑making.
• Draft and proofread correspondence, reports and presentations.
• Handle recurring tasks like expense tracking, invoicing and vendor coordination.
• Maintain confidentiality and exercise discretion with sensitive information.

Required profile

• 3+ years of experience as an Executive Assistant, Project Coordinator or Operations Assistant.
• Strong written and verbal English communication skills.
• Highly organized, detail‑oriented and proactive.
• Ability to work independently and adapt to shifting priorities.
• Own a working computer with high‑speed internet.

Required skills

• Experience with Asana, ClickUp or Notion.
• Familiarity with CRM tools and project‑management platforms.

What we offer

• Fully remote work with a consistent 9 am–5 pm CST schedule.
• Competitive monthly salary of $1,500 USD.
• Opportunity to support a high‑impact executive in a dynamic environment.