Administrative Assistant

About the role

We are looking for a proactive Administrative Assistant who will serve as the central hub for executive and agency‑wide initiatives. The successful candidate will keep projects moving, manage communications, and ensure that leaders have the support they need to stay ahead of priorities.

Key responsibilities

• Organize, update, and maintain data across multiple systems and platforms.
• Perform data entry and keep templates for weekly, monthly, and quarterly communications up to date.
• Create new templates to streamline processes.
• Draft and compose first drafts of all‑agency emails and communications.
• Send and respond to monthly and quarterly social and engagement emails.
• Manage all‑agency meeting schedules, agendas, and calendar invites.
• Provide project‑management style support for internal meeting presentations.
• Collaborate with Business Support Coordinators on agency events.
• Suggest improvements to increase efficiency and streamline workflows.
• Coordinate executive calendars, set up conference calls, video conferences, and reserve rooms.
• Follow up with executives on to‑do lists, prioritize tasks, and assist with material development.

Required profile

• Bachelor’s degree or equivalent experience.
• 1–2 years of administrative experience supporting mid‑ to senior‑level management.
• Excellent verbal and written communication skills.
• Strong multitasking abilities with high attention to detail.
• Proven follow‑up and follow‑through skills.
• Ability to handle sensitive and confidential information with discretion.
• Advanced proficiency in Microsoft Office Suite.
• Working knowledge of video‑conferencing platforms (Zoom, WebEx, Microsoft Teams).

Required skills

• Microsoft Office Suite
• Zoom
• WebEx
• Microsoft Teams

What we offer

• Culture of operational excellence.
• Opportunity to work on high‑impact projects.
• Dynamic, collaborative environment with professional growth opportunities.
• Flexible work environment promoting strong work‑life balance.
• Stability and long‑term career prospects.