Administrative Assistant

About the role

Emapta is recruiting an Administrative Assistant for a family-owned security solutions provider serving Chicago and the Greater Chicagoland area since 1991. The role supports daily business activities through calendar management, documentation, financial administration and coordination, combining administrative duties with hands-on finance support. It is an indefinite term contract, day shift with weekends off, onsite in Colombia.

Key responsibilities

• Handle incoming calls, take messages and route correspondence; maintain calendars, schedule appointments, coordinate meetings and create calendar invitations.
• Prepare reports, presentations and briefs, and help organize files, documents and records.
• Process expense and financial reports and assist dispatching as needed.
• Finalize time sheets for approval and upload them to the ADP payroll system, follow up on client payments and carry out some collection work.
• Assist with accounts payable and accounts receivable tasks.

Required profile

• Bachelor's degree in Business Administration, Finance or a related field.
• 1-3 years of experience in administrative support, finance administration or a related role.
• Excellent written and spoken English.
• Ability to multi-task, prioritize and manage time in a fast-paced environment, with strong attention to detail and accuracy.

Required skills

• Proficiency in MS Outlook, Word, Excel and PowerPoint.
• Experience with QuickBooks or similar accounting software is highly advantageous.

What we offer

• 5-day work week with weekends off and 20 vacation days in total.
• Prepaid medicine and a fully customized Emapta laptop and peripherals.
• Direct client exposure, career growth opportunities and a diverse, supportive environment.
• Unlimited upskilling through Emapta Academy courses.