Founder Operations Lead (Executive Assistant)

About the role

We are looking for a Founder Operations Lead to partner directly with the CEO and founding team. This high‑trust position blends the traditional duties of an executive assistant with the strategic impact of a Chief of Staff, ensuring the company runs smoothly and efficiently.

Key responsibilities

• Manage recurring operational workflows, deadlines, and follow‑ups to prevent any tasks from slipping.
• Coordinate bookkeeping, accounting setup, tax paperwork, payroll, vendor contracts, and document signatures.
• Track contractor, vendor, and service‑provider processes, summarise open issues and drive them to completion.
• Set up and maintain lightweight systems for CRM, pipeline tracking, demo scheduling, and customer notes.
• Surface relevant deadlines and opportunities such as conferences, recruiting events, grant windows, and speaking engagements.
• Organise company events, investor meetings, recruiter logistics, and high‑leverage external touchpoints.
• Prepare investor updates, data‑room materials, board folders and follow‑up lists.
• Identify and execute improvement projects like website updates, CRM clean‑up, and recruiting collateral.
• Build and maintain trackers, templates, checklists and simple operating systems that increase clarity.

Required profile

• 2–6+ years of experience in startup operations, founder support, Chief of Staff, or similar high‑context generalist roles.
• Proven ability to work independently, anticipate needs and create structure from scratch.
• Extremely organized, reliable and discreet with sensitive information.
• Strong written and verbal communication skills.

Required skills

• Proficiency with spreadsheets (Excel/Google Sheets).
• Experience using CRM systems.
• Calendar management tools.
• Document organization platforms.
• Task‑tracking and lightweight project‑management tools.