Remote Executive Assistant - Proposals & Contracts Coordinator

About the role

FreedUp places executive assistants and business support specialists with founders and executives at growing US companies. It is seeking a detail-oriented Proposals & Contracts Coordinator to support the founder of a boutique privacy consulting firm. This is not a classic executive assistant role: there is no calendar or inbox management, and most of the work focuses on preparing proposals, statements of work (SOWs) and master services agreements (MSAs), with light business operations support.

Key responsibilities

• Draft proposals from company templates, ensuring scope, deliverables, timelines and investment amounts are accurate.
• Turn approved proposals into SOWs and support the MSA process from first draft to signature.
• Manage redlines: track changes and comments with clients and keep every version clear and organized.
• Review dates, pricing, deliverables, names and formatting before anything goes out.
• Maintain a clean, up-to-date library of proposals and contracts.
• Build and polish proposal decks and documents in Google Slides or PowerPoint, making quick formatting changes.
• Help with occasional admin tasks such as invoicing support, vendor paperwork and client onboarding forms.
• Keep HubSpot and ClickUp up to date as needed.

Required profile

• 3+ years of hands-on experience writing proposals, SOWs or contracts from templates.
• Exceptional attention to detail, especially with dates, pricing and investment amounts, deliverables and formatting.
• Experience coordinating contract or proposal redlines with clients.
• Excellent written English.
• Available during Central Time business hours, with reliable high-speed internet and a quiet home office.

Required skills

• Polished documents and slide decks in Google Slides or PowerPoint.
• Nice to have: experience using AI tools such as Claude or ChatGPT for drafting, familiarity with HubSpot and ClickUp, and a background in privacy, legal or consulting, including paralegal-style document work.

What we offer

• International experience and the opportunity to work remotely.
• A supportive and collaborative team environment.
• Learning and development opportunities.
• Potential performance bonuses.
• PTOHMO after 3 months.