Remote Executive Operation Assistant - CEO Support

About the role

FreedUp is recruiting a proactive, detail-oriented Executive Assistant to support the Founder and CEO of a fast-growing, multi-unit restaurant group (8 locations and expanding). The role streamlines the CEO's professional and personal operations so he can focus on lease negotiations, site selection, legal matters and leading his team, rather than scheduling, travel and inbox management. It is a full-time, fully remote position.

Key responsibilities

• Own and optimize the CEO's calendar and inbox, coordinate meetings with internal teams, landlords, legal counsel and partners, and maintain alignment between professional and personal calendars.
• Plan and manage flights, hotels and itineraries end to end.
• Document, organize and continuously improve workflows and SOPs in Notion, updating them weekly based on feedback from a recurring check-in meeting.
• Coordinate scheduling, document preparation and follow-ups for lease negotiations and legal matters (administrative support only).
• Schedule and organize candidate interviews for remaining leadership-level hires.
• Assist with light personal and family scheduling so the CEO can protect family time each day.
• Act as the central communication link between the CEO, internal team and external partners, with daily Slack updates, weekly Zoom check-ins and email summaries.
• Lead a weekly check-in meeting, report on priorities, progress and deadlines, and provide structured updates.

Required profile

• 3+ years of experience as an Executive Assistant, Operations Coordinator or similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Proven ability to handle sensitive information with discretion, including legal and lease-related matters.
• Comfortable building and maintaining SOPs, not just executing one-off tasks.
• Experience managing both business and personal responsibilities for a founder or executive is a plus.

Required skills

• Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Task management tools such as Todoist
• Reliable high-speed internet and a modern home office setup

What we offer

• Salary of $800 - $1,600 per month depending on experience
• International experience and the option to work remotely from anywhere
• Supportive, collaborative team and learning and development opportunities
• Potential performance bonuses, PTO and HMO after 3 months