Administrative Assistant (Remote, Colombia)

About the role

DOXA is looking for an organized, detail-oriented Administrative Assistant to support day-to-day operations across an assigned property portfolio. The role supports the Regional Property Manager, handles payments and records, and works independently. It is fully remote, open to Colombian and international teams, and requires advanced English (B2+ - C1). The contract is non-fixed full-time, paid 3.5 million COP.

Key responsibilities

• Manage weekly security deposits, mail checks according to the accounting process and forward dispositions over $100 for collections
• Communicate with staff at all levels by phone, Outlook and Microsoft Teams
• Create and save documents in SharePoint and Teams, and use Excel and Word to sort and organize data
• Complete deadline-driven tasks in Yardi (training provided)
• Support the regional property supervisor, including onboarding and offboarding of properties and vendors, and process rent payments
• Forward incoming invoices to the property manager and process them on request
• Prepare monthly expense reports for the supervisor
• File, type, copy and scan documents, and organize and schedule meetings and appointments
• Screen calls from residents, vendors and managers

Required profile

• Bachelor's degree in a related field
• 3-5 years of experience as an Administrative Assistant
• Background in property management support is a plus but not required
• Highly organized, detail-oriented, proactive, confident and able to work independently

Required skills

• Microsoft Word, Excel, Outlook, SharePoint and Microsoft Teams
• Familiarity with Yardi is a plus; training is provided