Bilingual Executive Assistant (Spanish-English)

About the role

We are looking for a highly organized, proactive Bilingual Executive Assistant to support company leadership with administrative, scheduling, recruitment and project management tasks. The role is fully remote and requires fluency in both Spanish and English.

Key responsibilities

• Manage executive calendars, schedule meetings, calls and interviews, and send confirmations and reminders.
• Coordinate internal and external meetings, ensuring all details are communicated.
• Create, publish and manage job postings on hiring platforms and assist with candidate screening and interview coordination.
• Track project tasks, deadlines and deliverables using tools such as Asana, ClickUp, Trello or Monday.com.
• Prepare reports, presentations, spreadsheets and other administrative documents.
• Maintain organized records of emails, files, contracts and business communications.
• Support CRM updates, lead tracking and maintain accurate business records.

Required profile

• Minimum 2‑3 years of experience as an Executive Assistant, Virtual Assistant, Project Coordinator or similar role.
• Excellent written and verbal English communication skills and strong attention to detail.

Required skills

• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets).
• Experience using project management platforms such as Asana, ClickUp, Trello, Monday.com or Notion.
• Familiarity with CRM systems and other business software.

What we offer

• Paid training.
• Work from home (remote) arrangement.