Bilingual Executive Support Specialist

About the role

Job Duck is hiring a bilingual Executive Support Specialist to provide administrative and operational support to senior leadership in a fast-paced immigration law environment. The role covers calendar management, meeting coordination, task tracking and client communication in both English and Spanish, including academic and presentation support. It is fully remote, Monday to Friday, 8:30 AM to 5:30 PM EST/EDT.

Key responsibilities

• Manage executive calendars, schedule appointments and coordinate meetings.
• Track tasks, priorities and follow-ups in BloomGrowth.
• Communicate with clients and team members by phone and email in English and Spanish.
• Prepare teaching materials, presentations and PowerPoint slides, and assist with academic and teaching-related administrative work.
• Send reminders, confirmations and follow-ups, and identify upcoming priorities and scheduling conflicts.
• Handle confidential information with discretion and act as a point of contact for internal and external communications.
• Propose events and coordinate participation, and recommend ways to improve organization and efficiency.

Required profile

• At least 1 year of experience as an Executive Assistant, Administrative Assistant or in a similar support role.
• Excellent written and spoken English and Spanish.
• Experience supporting senior leadership; familiarity with immigration law or previous law firm experience is an advantage.
• Ability to work independently and collaborate with a remote team.
• Reliable computer setup (laptop/PC, headset, stable internet) and a quiet, distraction-free workspace.

Required skills

• Multiple calendars and complex schedules.
• Task management platforms, project coordination and presentation preparation.
• Strong attention to detail and time management.

What we offer

• Monthly compensation starting from 1,060 to 1,150 USD.
• 100% remote, full-time, long-term position with paid time off and parental leave.
• Professional development and training opportunities.