Executive Assistant (C-Level Support)

About the role

A fast-paced, global organization is looking for a highly organized, proactive and detail-oriented Executive Assistant to provide high-level support to senior leadership. The role acts as a trusted partner who manages complex calendars, coordinates travel, oversees administrative processes and coordinates across many stakeholders.

Key responsibilities

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, transport and itineraries.
• Prepare expense reports and support expense management.
• Organize meetings, leadership reviews and executive events; prepare presentations, reports, agendas and meeting materials.
• Track action items and follow up on priorities and commitments.
• Handle confidential information with discretion and support communication between internal and external stakeholders.
• Identify opportunities to improve processes, organization and efficiency.

Required profile

• 5+ years of experience supporting senior leaders as an Executive Assistant or similar role.
• Experience supporting Directors, VPs, C-Suite, Managing Directors, CEOs or other senior leaders.
• Strong written and verbal communication in English.
• Excellent organizational, problem-solving and prioritization skills; able to handle multiple priorities in a fast pace.
• Preferred: experience in advertising, media, communications, marketing, consulting or professional services, and in multinational organizations.

Required skills

• Advanced calendar management and international travel coordination.
• Microsoft Office Suite, Outlook and Teams.
• Preferred: familiarity with expense management tools such as Concur.