Executive Assistant to CEO (Remote, Latin America)

About the role

We are looking for a proactive Executive Assistant to support our Chief Executive Officer at Viva, a mission‑driven startup focused on creating career opportunities for women in Latin America. The role is fully remote and can be performed from any of the listed countries (Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Nicaragua). You will keep the executive’s day‑to‑day operations running smoothly while contributing to process improvements across the organization.

Key responsibilities

• Manage the CEO’s calendar, inbox, travel arrangements, expense reports and event planning.
• Coordinate internal meetings, prepare agendas and take actionable minutes.
• Develop and refine workflows, SOPs, documentation and reporting dashboards.
• Conduct data analysis to support strategic decisions and project tracking.
• Facilitate cross‑functional communication using Google Workspace, Slack and Notion.

Required profile

• Minimum 2 years experience as an Operations, Project or Recruiting Coordinator, Project Manager or similar role.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently in a fast‑paced startup environment.
• Comfortable with a fixed schedule, no overtime, and remote‑first culture.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Paid holidays, vacation, sick days, family care days and parental leave.
• Global health insurance and 5‑week paid training.
• Career progression to Senior EA, Customer Success Manager or Chief of Staff.
• 100 % remote work forever and a supportive, growth‑focused team.