Executive & Personal Assistant (Remote, Bilingual)

About the role

SafeOps, a US‑based cybersecurity startup, is looking for a highly organized, tech‑savvy Executive & Personal Assistant to support its CEO. The role is fully remote, with a focus on managing both company‑wide administrative tasks and the CEO’s personal logistics in Colombia.

Key responsibilities

• Manage the CEO’s professional calendar, schedule meetings across multiple time zones, and coordinate internal and external appointments.
• Arrange travel, accommodations, and workspace bookings for team syncs, retreats, and coworking sessions.
• Support a small team with ad‑hoc administrative duties, documentation tracking, and basic startup operations.
• Handle the CEO’s personal calendar, local appointments, bill payments, and expense tracking in Colombia.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant, or Virtual Assistant supporting founders or C‑level executives.
• Fluent in written and spoken English and Spanish.
• Highly organized, discreet, and able to prioritize competing tasks in a fast‑paced environment.
• Proactive problem‑solver who can suggest solutions, not just flag issues.

Required skills

• Comfortable using AI tools such as ChatGPT and Claude to streamline workflows.
• Proficiency with Google Workspace, Slack, and modern scheduling platforms.

What we offer

• Opportunity to work closely with leadership in a high‑impact, low‑bureaucracy tech startup.
• Competitive salary based on experience.
• Full‑time, indefinite contract processed through Deel and paid in US dollars.