Project Administration Coordinator

About the role

The French‑speaking Project Administration Coordinator will support a Montreal‑based project by handling timesheets, invoices, meeting coordination, documentation and stakeholder communications. The role is remote, based in Colombia, and works on Eastern Time hours to align with the project team.

Key responsibilities

• Administer and track project timesheets to ensure accuracy and timely submission.
• Prepare invoices and support related project administration activities.
• Prepare, distribute and maintain meeting minutes in French.
• Attend and support project meetings conducted in French.
• Coordinate project documentation and keep organized records.
• Facilitate stakeholder communications and ensure timely information sharing.
• Provide administrative support to the project team and follow up on action items.

Required profile

• Fluent French proficiency, both written and spoken.
• Strong administrative support and project coordination experience.
• Experience with timesheet administration, invoice preparation and project documentation management.
• Excellent organizational, time‑management and attention‑to‑detail skills.
• Effective verbal and written communication abilities.
• Ability to work independently and collaboratively within project teams.