Remote Executive Assistant - CEO Support

About the role

FreedUp is hiring a proactive, detail-oriented Executive Assistant to support the Founder and CEO of a fast-growing organization building innovative systems. The role streamlines both the CEO's professional and personal operations so he can stay focused on strategy, growth and leadership. It is a full-time, fully remote position requiring strong written communication, organizational excellence and accountability.

Key responsibilities

• Own and optimize the CEO's calendar and inbox, coordinate meetings, manage follow-ups, flag priorities and respond on his behalf when appropriate, keeping professional and personal calendars aligned.
• Track daily and weekly tasks across business and personal operations using Notion or similar tools, monitor progress, set reminders and handle travel coordination and family logistics.
• Document, organize and improve company workflows and Standard Operating Procedures (SOPs) in Notion, and support internal systems for accountability, task tracking and delegation.
• Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions and reimbursements, and keep accurate digital records.
• Plan travel logistics (flights, accommodation, conference registrations) and build and maintain an annual travel calendar for 8-9 industry events.
• Act as the central communication link between the CEO, internal team and external partners, with clear, timely updates on Slack, Gmail and Notion.
• Provide structured updates on priorities, progress and deadlines, and support time-blocking and productivity systems.

Required profile

• 3+ years of experience as an Executive Assistant, Operations Coordinator or similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Proven ability to manage sensitive information with discretion.
• Experience managing both business and personal responsibilities for a founder or executive is a plus.
• Reliable high-speed internet and a modern home office setup.

Required skills

• Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Todoist or similar task management tools (preferred)
• Basic knowledge of bookkeeping, reporting or data entry preferred

What we offer

• Salary of $800-$1,500 per month depending on experience
• International experience and the option to work remotely from anywhere
• Supportive team, learning and development opportunities, potential performance bonuses, PTO and HMO after 3 months