Remote Executive Assistant / Contracts & Operations Support (LATAM)

About the role

FreedUp is looking for a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. The founder manages her own schedule and email closely, so the role focuses on operational and semi-legal busywork such as contracts, proposals, invoicing, vendor onboarding and light HR/payroll administration. It suits someone comfortable with paralegal-style document work and able to handle sensitive client and financial information. The position is fully remote, based in Brazil, Mexico or Colombia.

Key responsibilities

• Turn approved proposals into SOWs and manage the MSA process, track redlines with clients and keep contract records organized
• Own the invoice process end to end and manage vendor onboarding in Ramp, including W9 collection (about 7-8 vendors per month)
• Handle recurring PEO tasks such as payroll processing clicks, new-hire and contractor paperwork and benefits administration
• Coordinate small team touchpoints such as security trainings, birthdays and onboarding welcomes
• Support 6 employees and 4-6 contractors
• Assist with HubSpot admin tasks and client onboarding forms and paperwork

Required profile

• 3+ years supporting a founder, attorney or professional services firm in an operations, paralegal or EA capacity
• Experience with contract basics (MSAs, SOWs, redlines, tracking and storage), even without formal legal training
• Comfort with invoicing/AP tools (e.g. Ramp) and vendor onboarding (W9s)
• Exposure to payroll/PEO administration is a plus
• Excellent written English and strong attention to detail
• Nice to have: informal legal/paralegal background, experience supporting a founder, comfort learning firm SOPs and Claude-based workflows

Required skills

• HubSpot, ClickUp, Notion or similar CRM/marketing tools
• Ramp and invoicing tools

What we offer

• Salary of $1,000-$1,700 per month depending on experience
• International experience and the option to work remotely from anywhere
• Performance bonuses, PTO and HMO after 3 months
• Learning and development opportunities