Remote Executive Assistant - Operations & Communication (LATAM)

About the role

FreedUp is looking for a proactive, detail-oriented Executive Assistant to support the Founder & CEO of a fast-growing, systems-driven organization. The role acts as an extension of the executive, stabilizing and scaling their day-to-day operations, improving written communication quality and ensuring nothing slips through the cracks. It is a full-time, fully remote position based in LATAM, paid $800-$1,600 per month depending on experience.

Key responsibilities

• Email and communication management: organize three inboxes (personal, work, shared investor), draft routine emails for CEO review, proofread outgoing messages and prioritize investor, recruiting and vendor communications.
• Meetings and calendar coordination: prepare agendas, collect meeting notes, track follow-ups, attend meetings as needed, set up calendar rules, run a daily end-of-day check-in and prepare for corporate meetings, board meetings and one-on-ones.
• Process improvement: document and improve workflows and SOPs in Notion, and build internal systems for accountability, task tracking and delegation.
• Task delegation and tracking: manage delegated tasks and follow-ups in Linear, close feedback loops and support the rollout of structured task systems.
• Operational and personal support: handle office lunches, events, offsites and travel, assist with recurring medical appointments, and support patient outreach and review collection while handling sensitive information in line with HIPAA.
• Systems and tools: communicate daily via Slack, use Linear for tasks, and expand Notion usage for SOPs, documentation and a lightweight CRM.

Required profile

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator or similar.
• Exceptional written communication, with a stronger writing style than the executive.
• Highly responsive, proactive and detail-oriented, comfortable handling confidential information.
• Tech-comfortable and able to thrive in high-accountability, high-clarity environments.
• Reliable high-speed internet and a modern home office setup.

What we offer

• International experience and the chance to work remotely from anywhere.
• A supportive, collaborative team and learning and development opportunities.
• Potential performance bonuses, PTO and HMO coverage after 3 months.