Administrative Assistant – Facilities

About the role

We are seeking an organized, proactive, service‑oriented professional to support the administrative and facilities management of our Bogotá site. The role involves coordinating vendor services, maintaining workspaces, and handling travel logistics for visitors and international staff.

Key responsibilities

• Manage and follow up with vendors and services related to security, supplies, and infrastructure.
• Coordinate maintenance activities and ensure proper care and functionality of workspaces.
• Arrange travel, transportation, and accommodation for clients and international employees visiting the Colombia site.
• Handle day‑to‑day administrative and operational needs of the site.
• Monitor daily requests to keep workspaces functional, safe, and well maintained.

Required profile

• Minimum 1 year of experience in hospitality, administrative, facilities, or related roles.
• Good level of English, especially listening comprehension and verbal communication.
• Excellent communication and interpersonal skills with the ability to interact professionally with diverse audiences.
• Flexibility to occasionally adjust working hours according to operational needs.

Required skills

• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong multitasking and prioritization abilities.