Administrative Assistant – Remote (Colombia)

About the role

We are looking for a proactive Administrative Assistant to support four to five senior executives remotely from Colombia. The role involves managing calendars, inboxes, travel arrangements and expense reporting in a fast‑paced, high‑volume environment.

Key responsibilities

• Provide day‑to‑day administrative support to multiple senior leaders.
• Manage complex, frequently changing calendars across time zones and coordinate high‑volume meetings.
• Monitor and triage executive inboxes, responding to urgent requests.
• Arrange end‑to‑end travel logistics and prepare detailed itineraries.
• Prepare, reconcile and submit accurate expense reports.
• Support innovation leads, schedule pipeline reviews and handle purchase requests.
• Maintain contract administration records and coordinate internal training sessions, advisory board meetings and key forums.
• Liaise with internal and external stakeholders, anticipating needs and recommending process improvements.

Required profile

• Proven experience supporting multiple senior executives in a fast‑paced corporate setting.
• Strong organizational and time‑management abilities with a focus on accuracy.
• Excellent judgment, problem‑solving skills and professional communication.
• Advanced English proficiency (C1 level or higher).

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft SharePoint
• Microsoft Copilot