Administrative Support Specialist

About the role

Sanofi is looking for an Administrative Support Specialist within its Medical Operations Team in Bogotá, Colombia. The role provides essential administrative and project support, ensuring a smooth workflow and operational efficiency while aligning with global and local needs, strategies and priorities.

Key responsibilities

• Provide administrative and project support to the VMO team, including meeting coordination, agendas, meeting materials and follow-up on action items.
• Manage purchase orders (POs), budget tracking and supplier/vendor follow-up, including contracting status with the contracting team.
• Coordinate event logistics and engagements supporting VMO priorities, including GRF submissions, venue and catering bookings and partner logistics agencies.
• Coordinate project plans, timelines, milestones and governance meetings with internal stakeholders, vendors and logistics partners.
• Act as a key point of contact for internal and external stakeholders, ensuring queries are addressed or escalated appropriately.
• Maintain team organizational charts, contact information and the team SharePoint site.

Required profile

• Bachelor's degree required; advanced English level.
• Previous experience in administrative support, operations, project coordination or similar roles within a multicultural environment.
• Strong communication skills, proactive thinking, effective stakeholder management and a collaborative approach.

Required skills

• Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook, Teams).
• Strong calendar management and experience using project management tools to coordinate tasks and timelines.
• Familiarity with content creation tools for presentations, communications and digital content.

What we offer

• Flexible working policies, including up to 50% remote work.
• Private medical care, life and health insurance, and gender-neutral paid parental leave.
• Career growth opportunities, including promotions and lateral moves, at home or internationally.