Bilingual Administrative and Personal Assistant

About the role

We are looking for a bilingual (English/Spanish) Administrative & Personal Assistant to support the operational logistics of an events and community management company. This part‑time remote role involves coordinating vendors, managing sponsor assets, and handling calendar scheduling for leadership.

Key responsibilities

• Upload sponsor logos and information to event websites, ensuring correct format and quality.
• Coordinate vendor logistics, including ordering, payment, delivery confirmation, and price comparisons.
• Set up and schedule email communications for participants, covering packet pickup, event updates, and race‑day details.
• Consolidate participant data from multiple email sources into a centralized tracking system.
• Prepare pre‑race materials, organize on‑site team check‑ins, and respond to participant inquiries about parking, pets, and other common questions.
• Create simple graphics for website announcements and event communications.

Required profile

• Excellent written and verbal communication skills in English.
• Strong organizational abilities with capacity to manage multiple events and deadlines.
• Comfortable making phone calls to vendors and service providers.
• Spanish language proficiency (written and verbal).
• Reliable internet connection and professional home‑office setup.

Required skills

• Email management tools.
• Scheduling tools.
• Website content management systems.
• Basic graphic design for event assets.

What we offer

• Permanent work‑from‑home arrangement.
• Immediate hiring as an independent contractor.
• Flexible daytime schedule within EST business hours.