Bilingual Administrative Assistant

About the role

A U.S.-based law firm is looking for a bilingual Administrative Assistant to join its Administrative Resource Center in Medellín. The role provides high-level administrative and executive support to the firm's leadership team, covering calendar management, meeting coordination, correspondence and confidential information, and ensuring the smooth day-to-day operation of executive functions.

Key responsibilities

• Manage the partner's professional and personal calendars, including scheduling, rescheduling, confirming appointments and resolving conflicts.
• Coordinate meetings, including invitations, conference room reservations, virtual meetings and follow-up on action items.
• Arrange domestic and international travel, including flights, hotels, transportation and itineraries.
• Maintain organized electronic files, spreadsheets and administrative records.
• Prepare, proofread and organize emails, correspondence, reports and other documents.
• Assist with firm events and special projects, and provide day-to-day administrative support so tasks are completed on time.
• Handle confidential and sensitive information with professionalism and discretion.

Required profile

• Bachelor's degree in Business Administration, Communications, Management or a related field preferred, but not required.
• 1-3 years of experience in administrative support, calendar management or a similar role.
• English at C1 level or higher, with excellent written and verbal communication skills.
• Demonstrated experience managing calendars, coordinating meetings and arranging travel.
• Strong organization, time management, multitasking and attention to detail; ability to work independently and anticipate needs.

Required skills

• Proficiency in Microsoft Office Suite, especially Outlook, Word and Excel.
• Strong computer skills and ability to learn new software quickly.

What we offer

• Indefinite-term employment contract.
• Benefits and social security contributions under Colombian labor law, including EPS, pension, ARL, cesantías, prima and paid vacation.

Candidates apply through LinkedIn or by sending their resume (in English) and salary requirement to the employer.