Chief of Staff to Founder (Work From Home)

About the role

We are looking for a proactive Chief of Staff to serve as the founder’s right‑hand across multiple businesses and personal operations. The position is fully remote, offering high autonomy, high visibility, and the opportunity to design and own the systems that keep the founder’s enterprises running smoothly.

Key responsibilities

• Own and manage the founder’s inbox, calendar, travel, and day‑to‑day personal operations across several businesses.
• Build and maintain organization, tracking, and execution systems using Notion dashboards, trackers, and SOPs.
• Coordinate projects and priorities simultaneously across multiple entities.
• Manage vendors, contractors, and hiring pipelines for different ventures.
• Oversee financial operations including bill pay, expense tracking, subscription management, and monthly reconciliations in QuickBooks Online.
• Support tax and legal coordination by managing deadlines, preparing materials, and liaising with CPAs and counsel.
• Lead the operational setup for new business entities (registrations, banking, software stack, vendor accounts).
• Assist ongoing initiatives such as hiring, market research, and cross‑functional coordination.
• Act as the central hub between the founder and external partners, contractors, and employees.

Required profile

• Demonstrated ability to take ownership without being asked and thrive in unstructured environments.
• High level of trustworthiness, autonomy, and visibility.
• Strong organizational and communication skills to anticipate the founder’s needs.

Required skills

• Proficiency with Notion for building dashboards and SOPs.
• Experience using QuickBooks Online for financial tracking and reconciliation.